STAM Privacy Policy

1. Introduction

1.1. We are committed to safeguarding the privacy of our members’ personal information/data; in the policy we explain how we will treat your personal information.

1.2. We will ask you to consent to our use of your personal information in accordance with the GDPR rules coming into force on 25th May 2018

2. Personal information that we hold

2.1. When you become a member of STAM we collect information that includes name, address, telephone number, email address, date of birth, nationality, gender, ethnicity and medical conditions that you have declared

2.2. Your data is stored in a number of places:  The clubs main database is ActiveHy-Tek Team Manager, which we share with CoStA. It is cloud based software and apart from being used to record the information that we hold for members it also enables us to easily enter members into gala’s.  The STAM membership secretary keeps a computer based master list of all members;  We also maintain a google drive list of members emails addresses which is accessible only to elected members of the STAM committee .

3. What do we use your data for

3.1. Processing of membership forms and payments;

3.2. Share information with committee members to provide information about club activities; membership renewals and invitation to social events;

3.3. Sending you information on galas, club news and events;

3.4. Sending you information about selling club kit, merchandise or fundraising.

3.5. We will not share your information with any other organisation or commercial business other than those specified above.

4. Who do we release your data to

4.1. All of our members have to be ASA registered and data is passed to Swim England to comply with this requirement;

4.2. Share relevant data only with club coaches or officials to administer training sessions;

4.3. Share relevant data only with club team managers and coaches to administer swimming galas;

4.4. Share relevant data only with other Swim England affiliated clubs to enter open meets;

4.5. Share relevant data only with leagues, county associations and other competition providers for entry in events;

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